Aston Recruit Ltd
128 City Road, London
United Kingdom, EC1V 2NX
United Kingdom, EC1V 2NX
Company number 14060132
Call Now: +44 203 432 5152
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Introduction
When we receive personal data about you, it is important to us that you trust we handle and protect your personal data transparently and securely. Therefore, it is important that you read this privacy policy, as it informs you about how we handle your personal data.
About us
Aston Recruit Ltd, 128 City Road, London, United Kingdom, EC1V 2NX, Company number. 40387544 is the data controller for the personal data processed.
If you choose to share your personal or company information with us, we will use that information in accordance with our privacy policy.
At Aston Recruit Ltd, the protection of the personal data you choose to share with us is of great importance.
Your personal data is therefore handled and protected in accordance with the applicable provisions of the Data Protection Act.
In addition to our privacy policy, our cookie policy also applies, which you can find here: https://astonrecruit.com/cookiepolitik
When do we collect your personal data
At Aston recruit, we only collect necessary information to carry out our daily operational tasks, including HR tasks, payroll, temp services, recruitment, personal development, personnel management, and payroll administration.
Specifically, we process your personal data to be able to:
Send you job offers and/or information about our services and other activities, and better coordinate these with your skills and requirements
Contact you regarding offers, newsletters, and relevant information you might be interested in, though this is optional
Assess your suitability and/or availability for job placements in permanent or temporary positions and/or tasks, which may also include test results, reference checks, etc.
Maintain, enter into, and terminate an employment and/or personnel relationship with you and perform the relevant administrative tasks in this regard, including legal advice with our employer organisations
Manage and secure your information, which is our top priority
Help you with your personal and professional development
Comply with applicable laws and regulations
Process data for our clients in relation to pre-employment screening.
What personal data do we collect about you?
We process the personal data necessary to provide our services. If you are to use our services, some of this information is mandatory. It may be best to collect additional information to better match our tasks with your requirements and qualifications and meet our clients' requests. You are responsible for ensuring the provided information is accurate and relevant.
This specifically involves documents containing personal data, including the following:
During registration:
Name, address, and contact information
Date of birth
CV with accompanying information
Data and info about unemployment, leave, and unemployment insurance
Information about next of kin and their contact details
Other relevant information that may be important for assessing the candidate's suitability, such as references, certificates, and journeyman's certificates
When starting work for or having worked for AstonRecruit:
Nationality, National Insurance number, ID, work permit
Criminal record, if you give your consent
Other information related to personnel, payroll, and absence registration
We also process data as part of the screening process before employment for our clients.
Aston recruit only registers and stores sensitive personal data if this is necessary to comply with legal obligations, to the extent that consent has been given, or if it is otherwise permitted or required by law. 'Sensitive personal data' refers to information about a person's race, religion, biometric data, political opinions, health, sexual practices, trade union membership.
Who do we share your personal data with?
Aston Recruit may disclose your personal data to clients and subcontractors (e.g., data processors) who perform tasks on its behalf, suppliers, public authorities, pension companies, employer associations, and other business connections and in all other cases where we may be required to do so, e.g., by court order.
Personal data is disclosed based on a legitimate interest, legal obligation, and/or to fulfill the contract in accordance with the purposes stated under the section “When do we collect your personal data?”.
Aston recruit has taken the necessary measures to ensure that the personal data disclosed is protected against loss, illegal processing, or similar.
The duration of storage depends on the applicable statutory retention periods for data.
Candidates (if you have not yet worked for us)
Your job information (CV, work experience, education, test results, etc.) is available for up to 6 months after the last contact if you have not yet worked for Aston Recruit.
If you no longer wish to be registered, you can unsubscribe by sending an email to hej@astonrecruit.com. You will no longer be contacted or receive offers from us.
If you work/have worked for us
Your personal data is stored for five fiscal years after the most recent employment date.
Certain personal data is available to Aston Recruit for a longer period, e.g., for use in connection with complaints or tax obligations.
If you no longer wish to be registered with us, you can unsubscribe by sending an email to hej@astonrecruit.com. You will no longer be contacted or receive job offers from Astonrecruit.com
Aston Recruit processes personal data for relevant persons working for companies we cooperate with to be able to offer and/or provide information about new services and other activities, and request and review offers and information about services and products for Aston Recruit, so we can enter into and maintain business connections and agreements and manage orders.
We process personal data from business connections, including names, contact information, and the positions of the contact persons.
Aston Recruit may, in some cases, disclose personal data from business connections; this is only done if necessary to achieve the objectives of the business connection or the purpose of the job placement/task. This information may be disclosed to applicants or candidates, partners, and subcontractors (e.g., data processors) who provide services on behalf of Aston Recruit, as well as in all other cases where Aston Recruit may be required to do so by court order. Aston Recruit has taken the necessary measures to ensure that all disclosed personal data is properly protected against loss or illegal processing.
Your rights are as follows:
You have the right to access the personal data Aston Recruit processes about you.
You have the right to have your personal data rectified and updated by Aston Recruit.
You have the right to have your personal data deleted by Aston Recruit. If you wish to have your personal data deleted, Aston Recruit will delete all data not required to be retained by law.
You have the right to "data portability" and to receive your data in a readable format.
If the processing of personal data is based on your consent, you have the right to withdraw that consent, which means the processing will cease unless Aston Recruit is required by law to process the personal data.
Access may be restricted to protect the privacy of other individuals, trade secrets, and intellectual property rights.
You can request to receive a copy of your personal data, have your personal data updated, object to the processing of your personal data, or request the deletion of your personal data by submitting a written request to Aston Recruit. You will need to provide valid identification.
The request must be signed by you and include your name, address, phone number, and email address.
You can also contact Aston Recruit if you believe your personal data is being processed in violation of the law or other legal obligations.
Aston Recruit Ltd
128 City Road, London,
United Kingdom, EC1V 2NX,
Att: Data protection officer
Aston Recruit will, within one month of receiving your request for a copy of your data, send it to your email address.
For requests to correct and/or delete your personal data, Aston Recruit will determine whether the conditions are met and, if so, make the necessary changes or deletions as quickly as possible.
Aston Recruit may reject requests that are unreasonably repetitive, require disproportionate technical effort (for example, developing a new system or significantly changing an existing practice), compromise the privacy of others, or are extremely impractical (for example, requests for data that exist only as backups).
For candidates, temps, interim staff, freelancers, and business connections:
If you have registered as a job seeker via our website, you can access the personal data we have registered about you. You can update several pieces of information at any time, such as changing your CV or account details.
If you wish to access all your processed personal data and/or to change or delete your data that you cannot change yourself, please contact your Aston Recruit contact person.
Aston Recruit will secure and protect your personal data against loss or illegal use. We do this based on physical, administrative, organisational, and technical security measures.
Aston Recruit protects your personal data and has adopted internal rules on information security, which include instructions and measures that protect your personal data from unauthorised disclosure and prevent unauthorised access or knowledge of them.
We have established procedures for granting access rights to our employees who process personal data. We monitor their actual access through logging and oversight of the systems where required.
To avoid data loss, Aston Recruit continuously backs up our data sets.
In case of a security breach resulting in a high risk to you of discrimination, identity theft, financial loss, damage to reputation, or other significant disadvantage, Aston Recruit will inform you of the breach as quickly as possible.
Aston Recruit's security procedures are continuously reviewed based on the latest technological developments.
In addition to Aston Recruit's internal systems, we use external IT service providers. We have data processing agreements with all relevant external providers.
If you have questions, comments, or complaints about Aston Recruit's protection of your personal data, please contact us in writing or via email at hej@astonrecruit.com or Aston Recruit Ltd, 128 City Road, London, United Kingdom, EC1V 2NX. If this does not provide clarification, any complaint can then be directed to the Data Protection Authority. The current contact address can be found at www.datatilsynet.dk.
For various reasons, Aston Recruit may choose to make changes or additions to this personal data statement at any time. The latest personal data statement can always be read on this page. This version was prepared at the end of June 2024.
Aston Recruit Ltd
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Aston Recruit
